BillFresh for Hospitality — Receipt management for restaurants & hotels
Restaurants, hotels and catering groups drown in paper: supplier invoices at dawn deliveries, staff meal receipts, petty cash for the market run. BillFresh turns every phone on the floor into a receipt capture point.
The daily grind
What receipt chaos looks like in this industry.
Invoices arrive with the goods
Supplier invoices land at the back door during the morning rush — and vanish into the kitchen office before finance ever sees them.
Petty cash leaks
Small cash purchases at wet markets and convenience stores rarely make it into the books at all.
Multi-location month-end
Every venue keeps its own shoebox. Consolidating a dozen locations means a dozen separate chases each month.
With BillFresh
The same week, with every receipt filed at the source.
Snap at the loading bay
Staff photograph the invoice the moment goods arrive. Vendor, total and tax are extracted in about 2 seconds.
Per-venue folders
Every location files into its own folder automatically, routed by the sender's WhatsApp number.
Xero-ready exports
Approved expenses push straight to Xero, coded to the right account per venue — no re-keying.
6.2 hrs
Hours saved weekly
62%
Less finance headcount
“We were drowning in supplier invoices across 14 restaurants. BillFresh turned every general manager into a finance pro. Our close went from 14 days to 3.”
Mei-Ling Chan
Director of Operations · Kowloon Hospitality Group
3 days
Month-end close
$1.2M
Missed claims recovered
Related industries
See how neighbouring verticals run on BillFresh.
Retail
Petty cash, supplier invoices and store expenses from every location — filed the moment they happen.
→Logistics
Fuel, tolls and driver expenses captured on the road via WhatsApp — built for fleet teams.
→Property Management
Maintenance invoices and building expenses tracked per property — built for property managers.
→Related reading
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